Senior Secretary - Chemistry

 

Bowling Green State University

 

Salary: $16.72 - $18.26 Hourly

 

Job Type: Full-Time

 

Division: A&S Dean

 

Opening Date: 04/15/2024

 

Location: Main Campus (BG), OH

 

Job Number: BGSU00411

 

Department: A&S Dean

 

Closing: Continuous

 

Summary

 

Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists department with course scheduling and students with course registration.

 

Essential Functions

 

• Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone, responds to inquiries and/or redirects calls as appropriate.

• Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.

• Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.

• Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.

• Enters schedule of courses into CSS each semester and maintains it in coordination with Registration and Records

• Assists students encountering registration problems, particularly with cases that involve course pre-requisites

• Prepares alarm code requests and orders keys as needed.

• Maintains inventories, orders supplies, and assists faculty enter textbook information

• Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.

• Works on special projects as needed.

• May register students for courses specific to department. Runs department reports as needed

 

Minimum Qualifications

 

The following Experience is required:

 

• One year related experience required

 

The following Education is required:

 

• High school diploma or GED required

 

Additional Information

 

Knowledge, Skills, and Abilities:

 

• Knowledge of basic mathematical skills

• Knowledge of basic reading skills

• Ability to carry out verbal and/or written instructions

• Ability to effectively communicate, verbally and written

• Detail oriented and highly accurate

• Ability to work in changing environment

• Ability to work effectively in a team environment

• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

• Ability to coordinate or lead others in accomplishing work activities

• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

• Ability to query, run reports and modify data in financial systems

• Ability to access and maintain document imaging systems, including scanning and filing documents

• Ability to operate computers and peripheral equipment such as printers

• Ability to draft office correspondence

 

Deadline to apply: The search committee will review applications until the posit